What is SAP Project Management,SAP Project System

What is SAP Project Management,SAP Project System

• SAP PS is a project management tool that provides you with support in all Knowledge areas of the project.
• SAP PS provides structures that you can use to model and organize projects flexibly. You can plan and monitor dates, costs, revenues, budgets, resources, materials, and so on, in these structures using the relevant tools and reports from SAP PS.


• The Most powerfull from SAP PS is the integration among others main functional with most affected in project.
• The high degree of integration between the Project System (PS) and other R/3 application components means that you can plan, execute, and account for projects as part of your normal commercial procedures.
• This means the Project System has constant access to data in all the departments involved in the project.

An Overview of Project Procedure:
• Project Structuring (Project Builder,Project Planning Board)
• Detailed Planning (Cost,Revenues,Payments,Dates, Materials,Capacities,Resources)
• Execution (Production, Material Procurements,activity allocation,Confirmation,Billing,Periode end closing,Progress analysis)
• Completion (Periode end closing, Archiving,Technical Completion)

Organizational Structures

• For successful project management you must model all the processes in a project
and be able to display their structure and the sequence of events.
• The Project Systems make this possible at all times by providing basic data, standard structures,and templates which greatly simplify creating and planning projects.
• Before you can run a project in its entirety, you must first describe the project goals precisely and create a structure for the project activities that are to be carried out. A clear project structure is the basis for successful project planning, monitoring, and control.
• Depending on the nature of the project and the emphasis in controlling, structure your project using a work breakdown structure (WBS) or a network. The activities in a network can be linked using relationships to activities in the same network or in another network.

Project Definition
• The project definition is a general description of the project you want to manage.
• You use it to record the ides behind the project. At this point in time you do not need to create a work breakdown structure or activities. Later on, the project definition is the container for all objects that are created within a project, for example for WBS elements, network activities.
• It also contains organizational data that is valid for the whole project such as:
o Controlling Area
o Business Area
o Company Code
o Plant
o Factory Calendar

Work Breakdown Structure
• The work breakdown structure (WBS) is a hierarchical model of the project, providing a view of the phases and functions. It splits the project into manageable parts.
• The work breakdown structure
o Forms the basis for planning, coordinating, and controlling the project
o Shows the work, time, and money spent on a project
o Makes the structure of a project transparent and documents responsibilities
o Forms the basis for both budgeting and the planning and analysis of costs
in project controlling

Network and Activities

• The actual processing of a project is planned using networks.
• Networks describe Networks the sequence in which projects are processed.
• The main elements of networks are activities and relationships.
• Networks form the basis for planning, analyzing, and monitoring time schedules, costs and resources.
• You use activities in networks to plan personnel resources, other capacities, Activities materials, PRTs, and service requirements. You can add detail to your planning by using subnetworks and activity elements.

• For tasks that require capacities (machines or personnel) in your business, create internally processed activities.

• For tasks that are to be processed by outside contractors, use externally processed activities. Such activities form a link to Purchasing. You can refer to a purchasing info record that contains information such as prices and delivery dates for external processing. The system automatically creates a purchase requisition from the data in an externally processed activity.

• Milestones are events in a project to which particular importance is attached or which trigger a predefined function.
• In general, they indicate transitions between different phases or departments. You can assign milestones to both WBS elements and activities.
• In the Project System, milestones are used to:
o Trigger predefined functions in network activities
o Determine the percentage of completion (milestone technique in progress

• You can use predefined milestone functions in networks to trigger a sequence of steps.
Examples include:
o Releasing activities
o Including standard networks
o Creating networks and subnetworks
o Triggering workflow tasks
• Although every project is unique, it is often possible to standardize structures and processes, in whole or part, to use them again.
• You can use these templates to keep a record of structures specific to your business and product; this can help reduce work and product management in later projects.
• For example, you only have to create a standard network once and you can copy it many times to create new networks with the same structure.

• You use simulation to plan alternatives, that is the classic What-If cases.
• They are created manually, can be changed and deleted.


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