Apa itu Project charter?

Apa itu Project charter?

Project charter adalah document yg secara formal menandai, memulai , melaksanakan suatu project,  Project charter berguna utk project manager , utk berhak dan punya wewenang utk menggunakan resources dlm menjalankan akitifitas2 di dlm project tersebut.

Apa saja dan bagaimana membuat project charter, silahkan  refer tulisan saya berikut:

https://thepetshop4u.wordpress.com/2016/05/23/bagaimana-membuat-project-charter/

Project charter biasanya di presentasikan dan bila semua oke ditandai dgn approval pihak terkait langsung ditempat,

Apa kegiatan itu? Yaitu Kick off meeting,

 

Sblm KOM, baiknya kita circular dulu draft project charter utk dipelajari ke participants, sehingga ketika KOM, tujuan/ objectives nya akan tercapai maksimal.

Concern needs expectation bisa masuk segera ke bahan pokok document utk di follow up.

 

Project charter bisa juga dilihat sebagai tanda keseriusan suatu organisasi utk melakukan kick off project,

Apakah seadanya, seperlunya atau berusaha terbaik. apakah project ini, dipersiapkan secara matang,detail dan proper ?

Skill dan competency seorang project manager juga bisa terlihat jelas, kemauan, kapasitas, maturity, expertise, pengalaman, sangat mempengaruhi keberhasilan project.

 

Runtun ke belakang, Urutan dlm memulai project ada beberapa stages:

Project mandates, starting project, preparation, executing – monitoring dan closing.

Project mandate adlh , assigned project manager yg akan handle project tersebut.

Biasanya ada meeting dgn management, team sales solution product, diulas proposal, target, serta scope deliverable.

Ingat sangat penting memulai project dgn project governance,

 

Dlm lapangan, banyak organisai memulai project dgn langsung bergerak duluan, tanpa matang dipikirkan efeknya,

Kedubrag dubrag , pikir kemudian,

Kita telaah sebentar :

Project charter tdk bisa asal dibuat tanpa input dasar,

  • Customer background: ada banyak kejadian perusahaan gagal bayar, be aware
  • Contract/perjanjian kerja : ada hak kewajiban yg diatur,secara legal, ini sangat penting, di perusahaan besar, sebelum membuat PO, sblm create vendor id, name, info record, salah satu yg disyaratkan adlh approved contract, bidding result.
  • Agreement: yg paling penting PO, purchasing organization, SPK ada yg bisa, tp saran sy di kondisi ekonomi sekarang ini, mintalah PO,
  • User requirements
  • SOW, statement of works.
  • Organizational process asset: Proses, policy, procedure, lesson learned

Setiap organisasi unik, jadi pastikan anda paham dan mengerti organisasi customer anda.

 

  • Enterprises environmental factors. Government regulation, culture, standar, structure dll, sangat penting CULTURE.

 

 

Definition Project Charter at PMBOK fifth edition:

 

The project charter is the document issued that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

It documents the business needs, assumptions, constraints, the understanding of the customer’s needs and high-level requirements, and the new product, service, or result that it is intended to satisfy.

Beda pmbok dgn prince

Dlm semua ilmu ada guidancenya, demikian juga utk project management,

Ada berbagai guidance best practise,

Yg ingin diulas disini adalah:
Pmbok project management body of knowledege  5th edition 2012

Dan

Princev2 2009

,
Bila anda ingin mendalami project,  dua diatas sangat dianjurkan utk dipelajari dan jgn lupa dipraktekkan ..

Cukup , tdk!

Project management adlh ilmu yg berkembang pesat terutama methodology dlm developmentnya,

Kl dulu water fall
Kemudian ada agile

Dan Trend sekarang adlh hybrid methodology,

Utk project life cycle:
Starting prepating executing n closing

Most of time
Most of project
Generaly recognized

Pmbok dan prince msh sangat relevant

As good practice
To enhance probability succesffuly of project.

Lalu apa beda pmbok dgn prince ?

Prince konsep dasar penting utk project governance

Bila anda ingin membuat sop business processes alur flow dr prince akan sangat membantu.

Prince berkisah tentang what is , why project management

Bagus dlm bahasa indah dlm konsep tapi utk best practice anda butuh bantuan supporting doc utk merealisasikan konsep prince

Konsep prince ada environment process themes masing2 ada componentnya

Pmbok

Lbh membumi mudah utk dicerna dan dipraktekkan

Bertutur ttg how project managemnt

Menjelaskan berbgi teknik semisal evm pert cpm slack dll

Dilengkapi ttg prjt mgnt interpersonal skill

Mau apapun project nya, is about subjectives to human factors, personal skill adlh mutlak

Dlm Konsep pmbok ada project management process group: initiating planning executing closing

Sbg header di horizontal

Utk header di vertical ada 10 project knowledge area : integrated scope schedule cost quality human rsc communit risk procure stakeholder

Anak dr knowledge area dgn prosess group ada 47, dinamai project mgnt process group description: project charter project mgnt plan dllllll.

Project Management adalah

Project management adalah ,

Adalah penerapan dari knowledge,skill, teknik & tools , agar sesuai dan bisa mencapai requirement  dari project.

Ingat perang bintang star wars perlombaan senjata diantariksa, rudal balistik benua, perang dunia satu dan dua,

Semua membutuhkan perencanaan koordinasi massive dgn biaya hampir tdk terbatas dijamannya dgn deadline waktu yg sangat sangat mepet.

Project management berawal dari hal2 yg luar biasa, dan telah dibuktikan bisa lbh baik.

Apakah project haruslah yg besar??
Tidak,

Ketika anda mudik anda targetkan budget anda py objective anda py schedule activities
Anda pun py project
Ya itu adlh  project.

Project adlh dgn waktu tertentu utk menghasilkan sesuatu bisa product ,service atau result

Bersifat unik
Punya start dan finish, timeline.

Balik keawal,

Jd project management, adalah berguna utk meningkatkan kemungkinan sukses , to enhance probability successfuly suatu   project

Berapa byk tak terhitung project gagal karena tdk berfungsinya project management.

Dari yg over budget,bleeding, molor waktu hingga gagal total..

Kunci kata project adlh customer dan requirement

Customer adlh perlu solution
Customer: they want to feel in something different

Project yg berhasil adlh delightfully customer dan meet with requirement

Comply fulfill requirement

Apa to ya requirement, diulang ulang terus

Requirement
adalah sesuai business processes
Adalah sesuai dgn functional, contoh hasil dlm software aplikasi development: fungsi searchny jalan, print previewny bisa
Semua yg discope bisa berjln baik.

Adalah sesuai dgn nonfunctional
Ini adalah performance, availability, security dll
Byk kejadian ada sofware yg functionalny oke namun performance lelet banget dan tiba2 crash.

Dlm project management anda butuh knowledge , project management

Byk project manager yg sudah lama memakai title tsb tp tdk py waktu atau enggan belajar lagi

Knowledge projet mgmt anda bisa belajar dr best practise utk prj mgmt
Misal pmbok
Terakhir release efisi ke 5 thn 2012

Anda pun bisa belajar dr prince v2

Ada byk stdr yg lain tp saran sy focus dulu yg plng byk digunakan

Di prj mgmt ada juga teknik2 sendiri yg digunakan

Misal cpm,pert, earned value mgmt dll
Gak usah bingung, anda pelajari dulu yg paling anda sukai dulu

Kemudian skill,
Diprojct mgmt dibutuhkan byk skill,

Leadership,
Project manager kebyk bukan title jabatan tp functional

Anda harus bisa merangkul
Leadby example

Communication
Lesan tertulis anda hrs berlatih setiap hr

Negotiation skill win win solution

Problem solving

Persevering,patient, passion, praying
jgn mudah menyerah
jgn mudah emosi hrs tenang berpikir matang

Diproject tensi nya sangat tinggi
Anda hrs sabar tp tegas
Jelas jgn mengambang
Disatu pihak ingat constructive kritik
Jgn bikin down orng, merendahkan.
Ingat ada anak istri mereka dirumah
Jaga baik2 jgn sampai periuk nasi pecah

Disatu sisi diingat juga perusahaan menghidupi byk kepala keluarga, kl gagal bayar, efekny lbh besar

Ketegasan penting dilandasi kebijakan.

Anda matang diproject management bila sudah ada inner voice, framework-tata kelola-self governance, properly deliverable dan good perception, perception baik anda dpt dr jerih pyh kerja keras bukan office politics

Customers satisfied
Team happy
Company untung

Maaf kl salah2 typo, nulisnya sambil nyambi rebus ayam wkkk.

 

What Is Project Management ?

• According to DIN 69901, project management is defined as “all leadership tasks, organization, techniques and methods for carrying out a project”(ibid., p. 9). While this definition is obviously based on a very narrow concept of management – read “leadership”– the concept of project management is often much broader, particularly in English-speaking countries.
• In Pmbok: Project management is application of knowledge, tool & techniques to project activities to meet the project requirements
• In Prince2: The Planning, delegating, monitoring, control all aspects of the project and the motivation of those involved, to achieve the project objectives within the expected performance targets for time, cost, quality,scope, benefits & risk

Why Project management?
• Project must always be managed in order to be successful.
• Management is about human beings. Its task is to make people capable of joint
performance, to make their strengths effective and their weaknesses irrelevant.
This is what organization is all about, and it is the reason that management is the
critical, determining factor.
• Management must also enable the enterprise and each of its members to grow and develop as needs and opportunities change.
• Management is Practise not science.

cara Import file Excel ke MS project, Export file MS Project ke Excel

 

Import  file Excel ke MS project, Export file MS Project ke Excel

download file utk lebih mudah: Belajar Project-basic Import excel to MS Project

Setelah file di atas anda download, lakukan step2 dibawah ini,

File
Open
Computer ( bila anda simpan di computer local)
open, ganti projects dgn pilih excel workbook
double click

muncul import wizard
click next to continue

pilih use existing map
click next

click next
pilih as a new project

next

centang, task, resources,assignment, import includes headers
click next

muncul task_table
click add all
bila benar muncul di bawah preview ( mapping excel ke ms project)
click next

bila muncul OUT OF CONTEXT:Who_Does_What
click next saja,

muncul assignment_table
click add all
bila benar muncul di bawah preview ( mapping excel ke ms project)
click next

bila berhasil muncul congratulations
click finish

alhamdulillah
muncul di ms project

 

import excel to ms project

setelah muncul

anda di view gantt chart
check lah juga di view resource sheet, sudah terisi,
dr 3 sheet yg anda import, sudah menjadi data di ms project, task, resource dan assignmnet ( siap melakukan apa)

balik lagi di view gantt chart, kemudian,
ubahlah manual di duration : prepare project charter dari 0 days menjadi 1 days

 

import excel to ms project 2

export balik ms project ke excel

Belajar Project-basic export frm MS Project
menu file
pilih export
save project as file
pilihlah microsoft excel workbook
save as type: microsoft excel workbook

muncul export wizard
click next
ubah ke project excel template

click ok saja

file excel anda sudah jadi.

 

bila anda ada sap project system, bisa anda transfer, dari SAP PS ke excel lalu ke MS Project,

kalau ada open ps lebih mudah,

atau dr sap ps tcode CNs41 export ke ms project, cuman ms projectnya jadul

 

 

cara Membuat gantt chart di excel

download  sample file for learning : Create Gantt Chart with excel

gantt chart

create gantt chart di excel , membuat gantt chart di excel

create table sesuai sample
block table, insert chart, pilih bar chart (staked bar)

right click dibar chart tsb, pilih select data

click edit yg dibawah legend entries
ganti series name dari duration dgn select data, start (hy pilih cell b1)
ganti series value dgn select data, dgn data tanggal di start ( blok dr atas ke bwah (cell b2:b7)

clik ok

right click lagi, dichart tsb,
select data
add

pilih series name dgn select data, duration (hy pilih cell e1)
ganti series value dgn select data, dgn data duration ( blok dr atas ke bwah (cell e2:e7)

clik ok
muncul 2 warna chart

double click chart yg biru
diformat data series, muncul menu paling kanan, ubahlah fill dgn no fill, dan border dgn no line

abrkadaba, hy muncul gantt chart anda,
selesai bleum lah

click pilih sumbu y,

di axis option, click categories in reverse order, tujuan dibalik yg dibawah menjadi diatas

terakhir pilih lagi di sumbu y, lalu right click
pilih select data
click edit, edit ini yg dibawah horizontal,
ganti select data, ke cell D2:D7
click OK

jadilah gantt chart anda